President
- Schedule, prepare and preside at all meetings of the local PTA and of the executive committee/board
- Perform such other duties as may be prescribed by these bylaws or assigned by the local PTA or by the executive committee board
- Coordinate the work of the officers and committees
- Represent the PTA in all meetings with school administration, BOE and county PTA
- Address various memberships groups as needed throughout the year :
- Kindergarten Orientation
- Staff Appreciation Lunch
- Back to School Night
- Budget information night
- 8th Grade Graduation
- Staff orientation day
- Principal staff meetings
- Distribution of all national, state and county PTA information to executive board
VP of Communications
- Develop a communications plan for the year. Present plan and standing rules to Board of Directors by September meeting (to be reviewed and amended as needed in January)
- Create and maintain all lists, ensuring privacy. Lists include, but are not limited to: Student/class lists, Family directory, Staff directory, PTA memberships, etc. Update lists as needed.
- Email/Communicate to all appropriate lists on behalf of PTA board and committees
- Provide marketing support to all chairs and committees
- Oversee and/or chair all communication committees. VP responsible for continual proofing and editing of content.
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- Webmaster – Maintain the website with information submitted by committees.
- Newsletter – Publish weekly/bi-monthly/monthly newsletter. Information submitted by committees
- Social Media – Create events, and maintain page. Answer messages in a timely manner.
- Community Outreach – Public Relations, Township newsletter, fundraising program, communications as needed
Vice President of Events
- Assist the President (as needed) in the day-to-day running and decision making of the PTA
- Perform the duties of the president in the President’s absence or inability to serve
- Serve as committee chairperson liaison for service and event committees. Responsibilities include:
- Schedule and run (along with the Treasurer) a committee chairperson orientation meeting at the beginning of the school year
- Deliver chair people pertinent information such as volunteer lists, letterhead, and any other information needed
- Provide event chairs the allergy aware/inclusion protocol
- Proof any flyers for events, then send to school Principal for approval, followed by the secretary to the school administrator for approval, then submit to VP of Communications for Newsletter & Website
- Make event chair aware they need to submit to the school office a list of parents that will be entering the school during school hours
- Follow up with the chairperson during and after the event to see how things are going and whether or not they wish to chair the event again
- Report at monthly membership meetings:
- Any executive board meetings held during the month
- Meetings held with the administration
- Items voted on by the board
- Committee Reports for committee chairs who are not present
Treasurer
- Maintain bank account for the BTPTA, working with Finance and Audit Committees
- Receive funds, deposit funds and write checks · Disburse funds: reimbursement to members, payment of invoices· Enter all bank transactions in QuickBooks· Reconcile bank statement and QuickBooks· Maintain paperwork to support all transactions for audit· Cash box distribution· Prepare reports/ summarize activity for Membership meetings
- Develop & modify financial and committee communication forms as appropriate (Funds Request, Funds Submission, Event Summaries)
- Financial training of Chairpersons
- Annually: Send payments quarterly to NJPTA·Charitable Organization/ Tax filing (Dec.)· Prepare budget (July/Aug)· Close books (July) and provide support for Audit Committee
Secretaries
- As the newly elected PTA Executive Board Recording and Corresponding Secretaries, we would like to introduce ourselves.
- Recording Secretary (NEEDED), will be responsible for the secretary report, all meeting agendas, all meeting minutes and Sign In Sheets, as well as the BTPTA Facebook.
- Corresponding Secretary, will be responsible for Facilities and Fire Safety permits, Insurance contracts, Food Hospitality, Babysitting and Thank You notes as well as the BTPTA Facebook.
- The purpose of the PTA is to support the faculty, staff, parents, and most importantly our students. Thank you for your continued support. Feel free to reach us at btpta@btpta.org.